Exciting Opportunities to Join the Harvard Club of Boston Team!
MEMBER EVENT COORDINATOR
Are you passionate about creating unforgettable member experiences? Do you thrive in dynamic environments where no two days are the same? The Harvard Club of Boston is seeking an enthusiastic and detail-oriented Member Event Coordinator to join our team. This role is your chance to help plan and execute signature events that are a cornerstone of our club, including Sunday brunches, holiday celebrations, pop-up experiences, and member excursions. If you love bringing people together and making events come to life, this is the role for you!
Company Overview
The Harvard Club of Boston is a prestigious alumni club, dedicated to fostering a community that brings members, family, friends, and colleagues together. Our unique and historic clubhouse, nestled in the heart of Boston, offers members exclusive dining, lounge, overnight rooms, workspaces, and fitness services. As the only Platinum Harvard alumni club in Massachusetts, we pride ourselves on delivering top-tier service and experiences to our members, celebrating their connection to Harvard University.
Position Overview
The Member Event Coordinator (MEC) will work closely with the Member Events Director to plan, market, and execute a range of key events that define our membership experience. You’ll also collaborate with our catering team on private and outside functions, acting as a bridge between departments to ensure seamless event execution during a transitional time within departments. Additionally, the MEC will work with the Operations team to create and implement seasonal and opportunistic clubhouse activation activities that enhance the member experience throughout the facility, ensuring an engaging and vibrant atmosphere year-round.
This role is critical to the success of our high-profile events, and working during key holiday events is required.
Essential Functions:
Member Events and Engagement
Event Creation & Management: Work with the Member Events Director to plan, detail, and execute signature member events, such as Sunday brunches, pop-up clubhouse activities, and member excursions.
Collaboration: Serve as the liaison between the Membership and Catering teams, ensuring flawless execution of both member and private events.
Clubhouse Activations: Collaborate with Operations to design and implement seasonal and opportunistic activities that enhance the clubhouse experience, creating an engaging environment for members.
Marketing: Develop event marketing materials for the club’s website, app, newsletter, and social media, collaborating with the Marketing Manager to promote events.
Event Logistics: Create Banquet Event Orders, floorplans, and schedules to coordinate food, beverage, AV, and setup needs with internal teams.
On-Site Support: Serve as the key point of contact for members, guests, and vendors during events, ensuring everything runs smoothly from start to finish.
Member & Guest Relations: Foster positive relationships with members, guests, and vendors to build trust and excitement around our programming.
Catering and Private Events
Sell, Coordinate and Manage Corporate and Social Catering events including Weddings for both members and non-members of the Harvard Club of Boston
Provide overall direction and continuous evaluation of catering events to ensure complete client satisfaction
Organize and plan all details of the client’s needs including food and beverage needs, room layout and offer suggestions for entertainment and decor
Create and distribute clear, timely and concise Banquet Event Orders to all departments which detail the clients’ specific requests
Meet with clients, conduct property tours
Work very closely with the culinary team, beverage department and the banquet staff to ensure all aspects of events are executed properly
Work closely with the Accounting Department post-event to ensure all charges for each event are accurate and the client is billed properly and in an efficient manner
Required Skills or Knowledge
Bachelor’s degree or relevant work experience preferred.
Excellent communication skills—both written and verbal.
Flexible and adaptable to meet the club’s evolving needs.
Strong problem-solving skills and the ability to handle complex situations with professionalism.
Self-motivated and a team player with the ability to work both independently and collaboratively.
Hours & Availability
Flexibility to work evenings and weekends as required by the event schedule.
Must be available for key holiday events and weekends.
Join us at the Harvard Club of Boston and be a part of creating experiences that our members will remember for a lifetime!
The Harvard Club of Boston, a renowned private city club offering an exclusive, high-end experience, is seeking a dynamic Assistant Food & Beverage Manager. This role is ideal for an ambitious professional looking to elevate their career in an elegant and upscale environment where delivering exceptional, high-end service is our top priority.
As part of our prestigious club, you will oversee multiple food and beverage outlets, including our beverage department, ensuring our members receive the luxury service they expect and deserve. This position primarily involves evening shifts, with some flexibility for occasional mornings, depending on the club’s business needs.
Key Responsibilities and Competencies:
Strong knowledge of food and beverage cost control and operational procedures.
Assist in marketing and promotional efforts to enhance dining and beverage experiences.
Expertise in wine, spirits, and bar operations.
Proficiency with point-of-sale systems.
Exceptional interpersonal and organizational skills with a polished, professional appearance.
Support staff training to ensure a consistent high-end member experience.
Collaborate effectively across all departments and ensure smooth communication at all levels.
Hands-on support of the club’s dining services, daily F&B operations, and food and beverage production.
Help to manage and inspire a dedicated team of bartenders, barbacks, and service staff.
Oversee restaurant and banquet functions with a keen attention to detail and member satisfaction.
Maintain a strong, visible presence, engaging directly with our members to uphold the club’s renowned hospitality and ensure every interaction reflects our commitment to luxury service.
Multitask and thrive in a fast-paced environment while ensuring seamless shift operations.
What We Offer:
An opportunity to work in one of the most prestigious clubs in Boston, where excellence is the standard and your high-end expertise will shine.
A competitive salary ($52,000 - $58,000) and excellent benefits, including:
401k with match
Health, Dental, Vision insurance
Disability insurance
Complimentary parking
Meals while working
A chance to be part of a team dedicated to elevating the member experience through luxury service and top-tier hospitality.
If you’re passionate about delivering a world-class experience and thrive in a refined, upscale setting, we invite you to join our team at the Harvard Club of Boston.
Equal Opportunity Employer
Job Type: Full-time
Pay: $52,000.00 - $58,000.00 per year
Work Location: In-person
